BriefedWed

Wedding Photography Outsourcing Workflow

Target keyword: wedding photography outsourcing workflow

Outsourcing wedding photo editing is one of the fastest ways to scale without burning out — but only if your handoff is clear. This workflow brief covers everything from how to package your files, to culling instructions, to editing style, to delivery timelines. Give your outsourced editor everything they need in one document.

When to use this template

  • →You're starting to outsource editing and want a repeatable process
  • →You're switching editing partners and need to document your style
  • →You want to reduce revision rounds with your current editor

What to include

  1. File organization and folder structure for delivery
  2. Culling instructions: coverage order, must-have shots, delivery count
  3. Editing style: preset, color profile, exposure guidelines
  4. Skin tone and color preferences
  5. Gallery consistency requirements
  6. Sneak peek selection (first 20–50 edited images)
  7. Output specifications
  8. Communication and revision process
  9. Delivery deadline and format

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Example brief excerpt

## Outsourcing Brief — Julia & Ben

### File Delivery
3 folders: CAM_A (bride cam), CAM_B (groom cam), DETAILS
Total: ~2,800 raw files. Cull to 550–650 selects.

### Culling Priority
Ceremony > First look > Portraits > Details > Getting ready > Reception
Second shooter files: include best 100 only.

### Editing Style
Warm & bright. Adobe Color profile. My preset in the shared Lightroom catalog.
Sneak peek: first 25 images from ceremony and first look.

### Deadline
Culled catalog back to me: 5 business days
Edited gallery: 3 weeks from receipt

Frequently asked questions

How much does outsourced wedding photo editing cost?

Typical rates range from $0.10–0.50 per image for basic Lightroom editing, or $150–350 per wedding for a full gallery. Culling-only services often charge separately at $0.02–0.10 per image.

How do I send RAW files to an outsourced editor?

Google Drive, Dropbox, or WeTransfer are the most common methods. For large shoots (3,000+ files), consider a USB/SSD shipment or a dedicated file delivery service. Always send a Lightroom catalog with your preset included.

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